Privacy

This privacy policy explains how the S. Nicholas Society of Change Ringers, New Romney ("we", "us", "our") uses and protects any information that you give us when you use this website. We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. 

We may change this policy from time to time by updating this page. You should check this page periodically to ensure that you are happy with any changes. This policy is effective from August 21st 2025. 

Information We Collect

We may collect the following information:

:: Name and contact information, including email address, submitted voluntarily by you via contact forms or email links.

:: Technical information about your visit, such as your IP address, browser type, operating system, and pages visited. This is typically collected automatically via server logs or analytics tools (like Google Analytics) and is often anonymised or aggregated.

How We Use the Information We Gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

:: To respond to your enquiries submitted via contact forms or email. 

:: Internal record keeping relevant to the Society's activities (e.g., membership enquiries).

:: To improve our website and the information we provide.

:: We may periodically send emails about news, events, or other information relating to the S. Nicholas Society of Change Ringers using the email address which you have provided, but only where you have explicitly consented to receive such communications (if applicable).

Lawful Basis for Processing

Our lawful basis for processing personal data includes:

Consent: Where you have given clear consent for us to process your personal data for a specific purpose (e.g., signing up for updates). 

Legitimate Interests: Processing necessary for our legitimate interests, such as responding to enquiries, administering the website, and managing Society affairs, provided these interests are not overridden by your rights.

Security and Data Retention

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. 

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. 

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. 

Cookies

This website may use cookies. A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree (or your browser settings allow), the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. 

We may use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to visitors needs. We only use this information for statistical analysis purposes, and then the data is typically removed from the system or anonymised. 

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. This may prevent you from taking full advantage of the website. 

Your Data Protection Rights

Under UK data protection law, you have rights including:

:: Your right of access - You have the right to ask us for copies of your personal information.

:: Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

:: Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

:: Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

:: Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances. 

:: Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. 

:: Your right to withdraw consent - Where processing is based on consent, you have the right to withdraw that consent at any time. 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please get in touch with us if you wish to make a request. 

Links to Other Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information that you provide while visiting such sites, and this privacy statement does not govern such sites. You should exercise caution and look at the privacy statement applicable to the website in question. 

How to Complain

If you have any concerns about our use of your personal information, please get in touch with us. 

You can also complain to the Information Commissioner’s Office if you are unhappy with how we have used your data.

ICO website: https://www.ico.org.uk

Contacting Us 

If you have any questions about this Privacy Policy, please get in touch with us.